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Microsoft® Small Business Manager is a powerful, fully integrated accounting and financial management system that addresses the reporting, control and growth requirements of small to medium sized businesses. It is designed for those organizations that are ready to move beyond QuickBooks, Peach Tree and other entry level retail packages.
Small Business Manager fully integrates with your Windows desktop environment, and the Microsoft Office desktop and Server products.
Built upon the highly successful Great Plains Accounting family of business systems, Microsoft® Small Business Manager offers an affordable, commercial grade alternative to "5 and 6 figure" software packages taking years to implement.
Small Business Manager has been engineered by Microsoft utilizing .NET technology. By using this framework, Small Business Manager is able to integrate and communicate with a wide range of 3rd party applications.
Microsoft® Small Business Manager is exclusively available from authorized Microsoft Business Solutions Partners who are Certified to install, implement and support the system for maximum success and optimal utilization.
For those business owners and managers with a strong success ethic, Small Business Manager provides a solid, reliable foundation backed by Microsoft Corporation and supported by fully trained and Certified local Business Solutions Partners.
A single installation of Small Business Manager supports accounting records for multiple companies and includes seven primary components along with several optional modules to further extend this 'best of breed' product.
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- Setup, Security and Permissions
- Small Business Manager supports single and multi-user environments from either a single computer or a networked office. As such, the Security feature allows Administrative authorities to control user access to individual companies, primary modules (Sales, Purchasing, Inventory, etc.) and specific functions within each module. This capability provides a secure environment that will permit users to see only the information they are authorized to see and to enter data in only those areas they are authorized to enter data.
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- Financials
- Small Business Manager supports true double entry accounting and provides fully detailed source journals and trial balances. Financial statements can be automatically prepared once adjusting entries are made and the books balanced. A wide variety of Income Statements, Balance Sheets, Statement of Cash Flows and Retained Earnings Reports can be further modified to match the industry practices and individual needs of your business.
- Audit at the "speed of click" is provided - so your accounting professional can double click any summary total to instantly access the source journals - and continue "double clicking" totals until they have "drilled down"… all the way back to the original source document.
- This "drill down" feature allows books to be audited more frequently and in a timely manner so accuracy is assured, validity is confirmed and compliance can be safely guaranteed.
- This level of financial reporting gives you the visibility you need to run your business successfully - and provides you with the tools to negotiate more favorable terms with your bankers and suppliers.
- The Financials module of Small Business Manager gives you immediate visibility of your financial flow and allows you to instantly spot trouble areas and their causes.
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- Sales
- Small Business Manager provides full Sales support with automated Quote preparation, Order Entry processing, Billing, Picking Ticket and Shipping document preparation. Line item extensions are automatically calculated, discounted and taxed according to user defined tables. Inventory records are allocated and relieved as orders are converted to invoices - and Accounts Receivable is automatically updated with detailed transaction activity. Transactions are automatically distributed according to predefined schedules… but can be overridden on a transaction by transaction basis. Payments received are recorded as cash, checks or credit cards, and the Banking module is automatically updated with the cash receipts records.
- The Sales module of Small Business Manager provides the administrative tools for increased revenue while protecting your profit on a quote by quote basis. Additionally, cash flow is stepped up by identifying slow paying accounts and giving you the tools for quick follow-up and prompt collection.
- All sales activity feeds a sophisticated reporting system that allows the business manager to assess trends and activity affecting the bottom line.
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- Purchasing
- The Purchasing module of Small Business Manager allows you to manage vendor relationships and control costs with integrated Purchase Order preparation, material receipts that update inventory automatically, automatic updating of Accounts Payable and streamlined Vendor management and payment procedures. Purchases are distributed to the General Ledger automatically according to predefined schedules… but can be overridden on a transaction by transaction basis.
- The Purchasing module protects your cash flow by halting unauthorized payments, verifying invoices against purchase orders and receipts and insuring that you receive your proper discounts.
- All purchasing activity integrates with a sophisticated reporting system that gives the business manager full visibility into historic activity while providing the basis for accurate assessment, projections and analysis.
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- Inventory
- The Inventory module of Small Business Manager provides fully automated stock level control and allows you to manage your material flows through its integration with Sales and Purchasing. A menu of adjustment transactions provides a guarantee that "what you see is what you really have" when analyzing your Stock Status reports.
- Costs are controlled and profits protected by providing multiple pricing options - along with FIFO, LIFO or Average Cost accounting. Customer satisfaction is augmented with the help of Backorder Management to insure "first up" service as stock is received. Additionally, Kits/Bills of Material provide accurate shipping and recording of complex orders and simple assemblies. Accuracy is supported with Physical Inventory Checklists.
- The Inventory module of Small Business Manager protects your profits and maximizes your revenue with a sound system of material flow management.
- All stock activity is captured by a sophisticated reporting system that allows management to manipulate and view status and activity in a variety of ways.
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- Banking
- The Banking module of Small Business Manager integrates all cash flow to and from each checking account maintained by your company. An unlimited number of checking accounts are supported. Adjusting entries for non-standard transactions balance the bank account with your book balances - and the Reconciliation module provides an 'easy to use' support tool for insuring that your bank statement balances to your checkbook and your check books balance against your General Ledger.
- The Banking module halts emergencies and eliminates surprises by always maintaining an accurate record of your exact cash balances. Unnecessary credit line draws are avoided and penalty assessments are eliminated when your cash balance is available to you on a day by day basis.
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- Payroll
- The US Payroll module of Small Business Manager allows you to support your employees with an accurate and timely record of their earnings and deductions. Special situations are managed, including direct deposits, current tax tables, check printing with detailed earnings statements and timely government forms.
- For those businesses that have decided to reduce expenses by bringing Payroll in house, Small Business Manager's Payroll module provides a tightly controlled environment that assures accuracy, compliancy and timely response to all state and federal reporting requirements.
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- Reporting
- The Reporting module of Small Business Manager integrates a broad array of data storage tables contained in the underlying database management system, Microsoft SQL, that the system is built upon. This highly customizable module has a SmartList function that lets you access hundreds of reports that are linked to source journals and originating documents. In addition, a more sophisticated reporting function allows you to prepare period-end financials, create new forms of analysis and program your own reporting requirements using data from any module of the system.
- The Reporting module also supports an easy (one click) export function that will place data from virtually any report into a Word document or an Excel spreadsheet - for more sophisticated 'external' analysis. Further, Small Business Manager supports Budget Preparation - either within Small Business Manager, or externally… using Excel, and allows you to import your budget directly into its budgeting tables.
- The Reporting module of Small Business Manager is your window of visibility into the summary or the minute detail of your revenue, expense and cash flows. Use it to accurately assess the "big picture" and "hot spots" so you can make decisions and initiate actions from a position of knowledge and strength.
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Microsoft® Small Business Manager… lets you:
Work faster
Work smarter
Work better
…to help you succeed!
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